Outsourced Accounting Services & the Quest for Paperless
Have you ever wished that your business could be paperless? One of the many ways to get there is with outsourced accounting services.
With the relative value of a dollar higher than ever before, companies continue to look for ways to reduce their costs in pursuit of higher profits. One of the most revolutionary concepts to be introduced into corporate culture in the past decade is the idea of the paperless office. It is easy to see why this philosophy has been widely embraced; it lowers the costs of operating an office on one hand while promoting the concept of environmentally sustainable technologies on the other.
Of course, the thing which interests most business owners is the possibility of saving money.
Here are a few ways going paperless might save you some:
- Reduce the cost of your stationery supplies (includes printer paper, toner or ink cartridges, faxes, and copiers)
- Reduce the amount of office or floor space your operation requires (less room devoted to filing storage, no filing cabinets or bulky storage areas)
- Faster daily workflow (employees spend less time searching for, copying, and sending documents)
Those three benefits are just the tip of the iceberg. There are other, less tangible considerations in play as well. For example, since your document flow is sped up, you will typically see a drastic increase in the rate at which your customers receive service and responses from your sales and support force.
Another benefit of going paperless is the ability to present yourself or your company as an entity who does business according to “green” principles. It is no secret that the general public prefers to deal with businesses that are contributing towards a healthy future for society and the planet. With the average office worker in the U.S. printing over 10,000 sheets of paper per year, the environmental cost of doing business the old way is simply growing too unreasonable to be sustained.
As you can see, there are serious and significant benefits to converting your office into a paperless one. However, some people are put off by the idea when they consider the cost or imagined difficulty of conversion. Next time, we will take a look at a few of the most common of these arguments against going paperless, and determine which choice may be right for you.
Outsourced accounting services provides a great opportunity for a company to move into a paperless situation. With the right solution in place, you can literally cut down on most of the paperwork that flows through your business. Imagine having a clean desk again. Now there's an idea!